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18th AGM NOTICE
 

 

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PXL/HO/Cir-074/2022-23                                                                            Date: 14.12.2022

Hyderabad

NOTICE

Dear Sir/Madam,

 

NOTICE is hereby given that the 18thAnnual General Meeting of the Pharmaceuticals Export Promotion Council of India will be held on Wednesday the 28th December, 2022, at 11.00 AM at ITC Hotel Kakatiya, (Hyder Mahal) Hyderabad-500016, to transact the following ordinary business:

 

 1.   To receive, consider and adopt the annual accounts viz.,  Income & Expenditure Account for the year ending 31st March, 2022, and the Balance Sheet as on that date, along with the Report of Auditors thereon and the Report of the Committee of Administration (the Board) to the Members on the affairs of the Council.

 2.   To appoint and fix the remuneration of the Auditors. 

To consider and if thought fit, to pass the following resolution with or without modifications as an Ordinary Resolution:

“RESOLVED that M/s. Sarath & Associates Chartered Accountants, having Firm Regn. No.005120S – the present auditors, (who confirmed that their appointment if made will be in accordance with the requirements of the Companies Act, 2013) be and are hereby appointed as Auditors of the Council from the conclusion of the 18th Annual General Meeting to the conclusion of the 19th Annual General meeting; and that the Committee of Administration be and is hereby authorised to fix the remuneration payable to the Auditors in consultation them..”

 

 3.    To take on record the names of the Committee Members:

 

  1. To take on record the results of election process  (including the            e-Voting scheduled on 15th and 16th December, 2022,  in respect of members in the category of “Others-no limit”) and to consider and if thought fit, to pass the following resolution with or without modifications as an Ordinary Resolution:

 

“RESOLVED that the results of election process including  e-voting  held from 15th  to 16th December, 2022,  electing the Members of the Committee of Administration for a term of two years i.e.,  from the conclusion of 18th Annual General Meeting up to the conclusion of 20th Annual General meeting as certified by the Returning Officer appointed by the Department of Commerce, Ministry of Commerce and Industry,  be and are  hereby taken on record and that elected candidates as detailed be and are hereby appointed  as Member of the Committee of Administration (CoA) to hold office till the conclusion of 20th Annual General Meeting of the Council.

 

 

Place: Hyderabad

Date: 13th Dec., 2022

 

BY ORDER OF THE COMMITTEE OF ADMINISTRATION

FOR PHARMACEUTICALS EXPORT PROMOTION COUNCIL OF INDIA

SD/---

(RAVI UDAYA BHASKAR)

DIRECTOR GENERAL

 

 

Note (i)In accordance with Art.36.5 of the Articles of Association of the Council, no member other than an ordinary member of the Council shall vote at its meetings. In accordance with Art.37.1 no member shall nominate any other person to vote on his behalf, except as otherwise provided in the Articles. Corporate Members shall send resolution of their Board of Directors nominating their representatives so as to be received by the Council well before 24 hours before the commencement of the meeting.

(2) Additional facility of remote e-voting and Video Conference (VC)/Other Audio Visual Means (OAVM) is provided and the detailed procedure for e-Voting is attached to this notice in Annexure-II

(3) Note onresult of election process initiated as per circular No.PXL/HO/Cir-066/2022-23 dated 02/12/2022, seeking nominations for the Membership of Committee of Administration and the e-voting scheduled to be held on 15th and 16th December, 2022, is attached  as Explanatory Note: (Annexure –I)

..

 

 

EXPLANATORY NOTE IN RESPECT OF ITEM NO.3 i.e., ELECTIONS TO THE COMMITTEE OF ADMINISTSRATION:

ANNEAXURE - 1

(Forming part of Notice of 18th Annual General Meeting)

 

Notes to Item No.3.1

 

Article 27.3  of Articles of Association of the Council  reads that  “the committee of administration shall have the following members.

 

a) A maximum of sixteen (16) elected members

b) Ten (10) Ex-officio members, including:

i) Four(4) officials, not below the rank of joint secretary, nominated by government

ii) up to five (5) heads of national pharmaceutical industry associations/organizations and

  1. Director General &Member Secretary

 

In accordance with the above provisions of Art.27, the term of office of the elected members of the present Committee of Administration expires on the conclusion of the 18th Annual General Meeting which is scheduled to be held on Wednesday the 28th   December, 2022, at 11.00AM at Hotel ITC Kakatiya, (Hyder Mahal),  Greenlands, Begumpet. Hyderabad-500016. As the new Members are to be elected in place of the retiring members through e-voting as per Art.27(8)(e) and the election of new Members has to be  concluded well before the AGM, the Committee of Administration got the elections notified vide Circular No.PXL/HO/Cir-066/2022-23 dated 02/12/2022calling for nominations and scheduling the elections through e-voting and the said Circular may please be treated as part of this Notice.  Mr. S.C.Akshay,ITS Joint DGFT, Hyderabad, was appointed by the Ministry of Commerce as the Returning Officer to oversee the process of elections.

 

Inresponse to the Circular cited above initiating the election process, thirty one nominations were received and were scrutinised by the Returning Officer. The scrutiny results as certified by the Returning Officer have since been uploaded on the web site of the Pharmexcil www.pharmexcil.comfor perusal of all Members and the results are summarised hereunder:

 

Srl No.

Category

No. of

Posi-tions

No of valid nomin-ations

Names of the contesting Members.

1

SSI (four)

4

4

Mr.Harish K Jain, Embiotic Laboratories Pvt Ltd

 

 

 

 

Mr.Nipun Jain, Pharmchem

 

 

 

 

Mr.Kamlesh C Patel, West Coast Pharmaceutical Works Ltd

 

 

 

 

Mr.Tushar Anil Korday, Medibios Laboratories Ltd

2

Non SSI-Over Rs.1000 Crs.

1

1

Dr.Satyanarayana, Chava

Laurus Labs Ltd

3

Non SSI-Over Rs.500 to 1000 Crs.

1

1

Mr.Namit Joshi, Centrient Pharmaceuticals India Pvt Ltd

4

Non SSI-Over Rs.100 to 500 Crs.

2

3

Mr.SatishWamanWagh, Supriya Life Science Ltd., - Withdrawn the Nomination

Mr.Ramesh BabuPotluri

SMS Pharmaceuticals Ltd.

Dr..NandepuVenkateswara Rao, Metrochem API Pvt Ltd

5

Status Holder Rs.500 – Rs.1000 Crs

1

0

Vacant

6

Status Holder Rs.100 to  – Rs.500 Crs

1

1

Mr.BalaSubba Reddy, Virupaksha Organics Ltd.

7

Status Holder Over Rs.20 Crs.

1

1

Mr.Tushar Anil Korday, Emil Pharmaceutical  Industries Pvt Ltd.,

Withdrawn the Nomination

Mr.Sundeep Aurora, Bioplus Life Sciences Pvt Ltd

8*

Others No Limit

1

2

Mr.RatanSinghania, Pharmachine India

Mr.Chakravarthi AVPS, Ecobliss India pvt Ltd

9

R&D/CRO/Biotech

1

1

Dr.V.Satyanarayana

Sipra Labs Ltd

10

Herbals/Ayurveda/Unani

1

1

Mr.Shashank Sandu

Sandu Brothers Pvt Ltd

11

Merchant Exporters – No Limit

1

1

Mr.Devang Bipin Shah

Aadivighnesh Chem Pvt Ltd

*All the contesting Members in various categories stand elected unopposed except in the category of “Others-No limit” (item No.8) where two candidates are contesting against one seat for which e-voting is scheduled on 15th and 16th December, 2022.

 

++Note:  Clause 27.3(b) of Articles of Association reads that “If no nominations are received for any of the seats, Government of India reserves the right to nominate representatives from that segment of the industry on the basis of DGCIS data of Export values in the same category.”

 

The results of the e-voting for one position under “Others” category will be notified to all the Members of the Council  and such results will be taken on record by the members at the Annual General Meeting under Item No.3 and thus the new Committee will be formed to take over from the present Committee.

 

Note to Item No.3.2 of Notice:

 

3.2) Nominees by Central Government:

The term of office of four nominees of the Central Government is coterminous with the term of the Committee under Art 27(6)..  Hence, the offices of the present nominees of Government of India will come to an end with the conclusion of the 18th Annual General Meeting scheduled on 28th December, 2022; and as and when fresh nominations are received from the Central Government, the Committee shall co-opt such nominees as Members.

 

3) Up to Five ex-officio members being Heads of National Pharmaceutical  Industry Associations/organizations: Theywill be co-opted by the Committee as and when any changes occur in the respective associations/ organisations.  The following are the present ex-officio Members.

 

Srl No.

Institution

Name of the Head coopted by CoA

 

1

Indian Drugs Manufacturing Association

Dr. Virinchi Shah

 

2

Bulk Drugs Manufacturers Association-India (BDMA)

Mr. R K Agarwal

3

Ayurvedic Drug Manufacturers Association(ADMA)

Mr. Chandrakant Bhanushali

 

4

Association of Biotechnology Led Enterprises (ABLE)

Dr.P M Murali

 

5

Indian Pharmaceuticals Alliance (IPA)

Mr. Sudarshan Jain

 

 

Place: Hyderabad

Date: 13th Dec., 2022

 

BY ORDER OF THE COMMITTEE OF ADMINISTRATION

FOR PHARMACEUTICALS EXPORT PROMOTION COUNCIL OF INDIA

SD/---

(RAVI UDAYA BHASKAR)

DIRECTOR GENERAL

 

           

 

 

ANNEXURE-II

(forming part of the Notice of the 18th Annual General Meeting)

 

Subject: Ordinary Members - instructions for e-voting

 

Pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) and Regulation 44 of SEBI (Listing Obligations & Disclosure Requirements) Regulations 2015 (as amended), and MCA Circulars dated April 08, 2020, April 13, 2020 and May 05, 2020, while conducting the AGM physically,  the Council is also providing facility of remote e-voting to its Members in respect of the business to be transacted at the AGM. For this purpose, the Company has entered into an agreement with Central Depository Services (India) Limited (CDSL) for facilitating voting through electronic means (e-voting), as the authorized e-Voting agency. The facility of casting votes by a member using remote e-voting as well as the e-voting system on the date of the AGM will be provided by CDSL.

 

THE INTRUCTIONS FOR ORDINARY MEMBERS FOR REMOTE E-VOTING ARE AS UNDER:

 

  1. The voting period begins on 25th December 2022 @ 10:00am and ends on 27th December, 2022 @ 05:00pm. During this period the ordinary members registered till 30th November, 2022 may cast their vote electronically. The e-voting module shall be disabled by CDSL for voting thereafter.

 

  1. Ordinary members who have already voted prior to the meeting date would not be entitled to vote at the meeting venue.

 

  1. The ordinary members should log on to the e-voting website www.evotingindia.com.

 

  1. Click on “Ordinary members” module.

 

  1. Now enter your User ID: XXXXXXX.

 

  1. Next enter the Image Verification as displayed and Click on Login.

 

  1. Enter your password: XXXXXXX.

 

  1. After entering these details appropriately, click on “SUBMIT” tab.

 

  1. Click on the EVSN of PHARMACEUTICALS EXPORT PROMOTION COUNCIL OF INDIA for the relevant “Resolution 1 & Resolution 2 etc., ” on which you choose to vote.

 

  1. On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.

 

  1. Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details.

 

  1. After selecting the resolution you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed. If you wish to confirm your vote, click on “OK”, or else to change your vote, click on “CANCEL” and accordingly modify your vote.

 

  1. Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.

 

  1. You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.

 

  1. Ordinary members can also cast their vote using CDSL’s mobile app “m-Voting”. The m-Voting app can be downloaded from respective Store. Please follow the instructions as prompted by the mobile app while Remote Voting on your mobile. 

 

THE INTRUCTIONS FOR ORDINARY MEMBERS FOR E-VOTING DURING THE AGM ARE AS UNDER:

 

  1. The procedure for e-Voting on the day of the AGM is same as the instructions mentioned above for Remote e-voting.

 

  1. Only those ordinary members, who are present in the AGM through VC/OAVM facility and have not casted their vote on the Resolutions through Remote e-Voting and are otherwise not barred from doing so, shall be eligible to vote through e-Voting system available during the AGM.

 

  1. If any Votes are cast by the ordinary members through the e-voting available during the AGM and if the same ordinary members have participated in the meeting through VC/OAVM facility prior to the meeting during the stipulated period, then the votes cast by such ordinary members at the AGM shall be considered invalid as the facility of e-voting during the meeting is available only to the ordinary members attending the meeting.

 

  1. Ordinary members who have voted through Remote e-Voting will be eligible to attend the AGM. However, they will not be eligible to vote at the EGM/AGM.

 

In case Members have any queries or issues regarding e-voting, write an email to helpdesk.evoting@cdslindia.com

 

 

 

 

 

Place: Hyderabad

Date: 13th Dec., 2022

 

BY ORDER OF THE COMMITTEE OF ADMINISTRATION

FOR PHARMACEUTICALS EXPORT PROMOTION COUNCIL OF INDIA

SD/---

(RAVI UDAYA BHASKAR)

DIRECTOR GENERAL