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Date 03-12-2024
To
PHARMEXCIL-ELECTIONS
Dear Sir/ Madam,
Subject: Elections to 17 (Seventeen) seats of Committee of Administration for 2022-24 - Nominations Invited
In accordance with the provisions of New Articles of Association of the Council adopted by the Council on 25.Sep.2024, as per the directions of Department of Commerce, Govt. of India issued from time to time, as per the decisions taken in the CoA meeting held on 23.October.2024, it is hereby notified that elections to 17 (Seventeen) seats will be held as under:
1. Composition of Committee of Administration:
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Sl.No
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Categories to be mentioned as
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No. of seats
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Required documents
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1
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MSME manufacturers
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6
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UDYOG ADHAAR certificate issued by MSME Ministry
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2
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Star Export Houses/ Star Trading Houses, of which
--- One star export houses
--- Two-star export houses
--- Three-star export houses
--- Four Star export houses
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1
2
1*
1
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Certificate from the Office of DGFT
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3
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Special Category:
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3
(One member from each of any three categories)
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Women Entrepreneurs
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Document proof Promotor/Whole time Director/Active Partner
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Start-ups
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Certificate of Recognition issued by DIPP
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Young Entrepreneurs (less than 40 years of age)
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Aadhar card ,Pan Card & Certificate of Incorporation
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North Eastern /Hill Regions
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IEC Copy & Certificate of Incorporation
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4
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R&D/ CRO/and Biotech
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1
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Certificate from concerned Department
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5
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Merchant Exporters
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2
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Whole Sale License from Drug Department
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Total
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17
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* the present Vice Chairman will become Chairman, who is holding the three Star House certification and there is no election for 01 seat out of 02 seats under Three star house category
2. Eligibility to Contest in Elections
(a)Only an Ordinary Member shall be eligible as a candidate for elections to various positions in the Council.
(b)The person or the entity represented by the person must have to its credit during the two financial years immediately preceding the election, the average exports of the products of not less than the amount mentioned below. (Micro, Small, Medium Enterprises (MSMEs): Rs. 50 Lakh – Rs. 2.5 Crore)
§ Micro Enterprises Rs. 50 Lakhs
§ Small Enterprises Rs. 1 crore
§ Medium Enterprises Rs. 2.5 crore
§ Others: Above Rs.2.5 Crore.
The CoA members shall have a maximum of two terms of three years each followed by a cooling off period of two years.
If no nominations are received for any of the seats, Government of India reserves the right to nominate representatives from that segment of the Industry on the basis of DGCIS data of export values in the same category
3. Schedule of Elections:
Election to the Committee of Administration will be held as per the following Schedule:
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Activity
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Timelines
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Last date for receipt of Nominations
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09.Dec.2024
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Scrutiny & Announcement of eligible contestants
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10/11.Dec.2024
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Last date withdrawal of Nomination Forms
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12.Dec.2024
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Forwarding the Ballots through e-mails to Ordinary members (eligible voters)
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14.Dec.2024
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Voting through electronic voting system
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17th-18th Dec.2024
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Counting of votes and declaration of results
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18/19.Dec. 2024
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4. Procedure for submitting Nominations:
Eligible members who are interested to contest the election may send their Nomination Form as per enclosed Format. The Nomination form must be sent in sealed cover duly subscribing on the top of the cover “NOMINATION FOR ELECTION TO THE COMMITTEE OF ADMINISTRATION ALONG WITH CATEGORY APPLLIED” to the Council’s Head Office located at 201, Aditya Trade Centre, Ameerpet, Hyderabad – 500 038, by Hand delivery or by Registered Post / courier so as to reach the Council’s Head Office on or before 09 Dec 2024 by 18:30 hours. Nomination received after the due date and time shall not be considered. Those nominations which are not in accordance with the prescribed format shall be treated as invalid.
5. Withdrawal of nominations:
Withdrawal in the prescribed form must be received at the Head Office of PHARMEXCIL at Hyderabad on or before 12 Dec 2024 by 18:30 hours/ by email to elections@pharmexcil.com .
Please see foot note for additional information.
For clarifications, if any, contact elections Coordinator: Mr. Murali Krishna, Director: 040-23735462/66/64; Email: elections@pharmexcil.com
With regards
Raja Bhanu
Director General
Enclosures:
Annexure I – Nomination form
Annexure II – CA certificate
Annexure III – Withdrawal form.
List of Eligible Voters / to contest
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Foot Note:
§ As per the directive of Government of India and provisions of Articles of Association of the Council:
o Contesting member company should have Export Turnovers as stated above under para 1 (Composition of Committee of Administration)
o Contesting Member Company should have been enrolled as ‘Ordinary Members eligible to vote/contest’. Please click here for list of members eligible to vote/contest
§ Returning Officer for the Elections, whose decision is final in respect of scrutiny of nominations, withdrawals, counting, results etc.
§ Elections will be conducted by an independent agency viz., Central Depository Services (India) Limited (CDSL) through Electronic Voting System. Link for exercising voting will be sent to the eligible voters, category-wise, by CDSL.
§ CDSL will send the Links for electronic voting on 14 Dec 2024 to the registered email and mobile. Voters are requested to check for the same and keep the link safe for exercising voting on 17 & 18 Dec 2024. Requests for resending the same will not be entertained neither by CDSL nor by Pharmexcil.
§ Eligible voters will exercise their vote to elect members contesting in all the segments. A voter will have right to vote for all the positions.
§ As per guidelines issued by Department of Commerce, Vice Chairman of Council has to be elected after Committee of Administration is constituted with duly elected members. Vice Chairman has to be elected by all Ordinary members, irrespective of categories/segments. Notification for conducting elections to the post of Vice Chairman will be issued separately, after the constitution of new Committee of Administration (CoA)
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