Date 14.11.2020

Dear Sir/ Madam,

Subject: Elections to 15 (Fifteen) seats of Committee of Administration for 2020-22 - Nominations Invited  

In accordance with the provisions of Articles of Association of the Council, as per the directions of Department of Commerce, Govt. of India issued from time to time, as per the decisions taken in the CoA meeting held on 17 September 2020,   it is hereby notified that elections to 15 (fifteen) seats will be held as under: 

1. Composition of Committee of Administration:

 ** Others No Limit: includes manufacturer exporters dealing with special / minor product categories/ Segments (like Excipients, Nutraceuticals, Surgical, Medical Devices, Diagnostics, Pharma Packaging and Pharma related Services etc.)

Note

1. The value of exports (in brackets) shown above is the minimum of 3 years average of export values required for contesting in the elections
2. If no nominations are received for any of the seats, Government of India reserves the right to nominate representatives from that segment of the Industry on the basis of DGCIS data of export values in the same category
3. No member can contest in the elections for one year immediately upon completion of 3 (three) consecutive terms.
4. For status holder category, the criteria/considerations given to SSI sector and others under Foreign Trade Policy will also apply in considering minimum export value eligibility. Relevant para in Foreign Trade Policy is reproduced below:

2. Schedule of Elections:

Election to the Committee of Administration will be held as per the following Schedule:

3. Procedure for submitting Nominations:

Eligible members who are interested to contest the election may send their Nomination Form   as per enclosed Format. The Nomination form must be sent in sealed cover duly subscribing on the top of the cover “NOMINATION FOR ELECTION TO THE COMMITTEE OF ADMINISTRATION” to the Council’s Head Office located at 201, Aditya Trade Centre, Ameerpet, Hyderabad – 500 038, by Hand delivery or by Registered Post / courier so as to reach the Council’s Head Office on or before 24^th November 2020 by 1730 hours. Nomination received after the due date and time shall not be considered. Those nominations which are not in accordance with the prescribed format shall be treated as invalid.

4. Withdrawal of nominations: 

Withdrawal in the prescribed form must be received at the Head Office of PHARMEXCIL at Hyderabad on or before 27^th November 2020 by 1730 hours.

Please see foot note for additional information.  

For clarifications, if any, contact elections Coordinator: Mr. Murali Krishna, Director (FAC):  040-23735462/66/64; Email: elections@pharmexcil.com

With regards

Udaya Bhaskar

Director General

Enclosures:

Annexure I – Nomination form.

Annexure II – CA certificate

Annexure III – Nomination of representative at counting of votes.

Annexure IV – Withdrawal form.

List of Eligible Voters

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Foot Note:

1. As per the directive of Government of India and  provisions of Articles of Association of the Council:
   1. Contesting member company should have Export Turnovers as stated above under para 1 (Composition of Committee of Administration)
   2. Contesting Member Company should have been enrolled as ‘Ordinary Members eligible to vote/contest’.  Please click here for list of category-wise members eligible to vote/contest

2. Returning Officer for the Elections, whose decision is final in respect of scrutiny of nominations, withdrawals, counting, results etc.

3. Elections will be conducted by an independent agency viz., Central Depository Services (India) Limited (CDSL) through Electronic Voting System.  Link for exercising voting will be sent to the eligible voters, category-wise, by CDSL.

4. CDSL will send the Links for electronic voting on Friday 27^th November 2020 to the registered email and mobile. Voters are requested to check for the same and keep the link safe for exercising voting on 2nd^d and 3^rd December 2020.  Requests for resending the same will not be entertained neither by CDSL nor by Pharmexcil.

5. Eligible voters will exercise their votes to elect members contesting in their respective category/segment only (Ex: Eligible voters in SSI category will vote to elect members contesting in SSI category only, voters listed under Merchant exporters category will vote to elect members contesting in Merchant Exporters category only)

As per guidelines issued by Department of Commerce, Vice Chairman of Council has to be elected after Committee of Administration is constituted with duly elected members.  Vice Chairman has to be elected by all Ordinary members, irrespective of categories/segments. Notification for conducting elections to the post of Vice Chairman will be issued separately, after the constitution of new Committee of Administration (CoA)