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PXL/HO/Cir-106/2025-26 Date: 05.12.2025
Hyderabad
Dear Sir/ Madam,
Subject:Election for 1/3rd of the Members of Committee of Administration (2025-26)
In accordance with the 24.06 and 24.07 of Articles of Association of the Council, notice is hereby given that elections will be held to appoint one third of the total number of members of the Committee of Administration, for those of the vacancies caused by retirement/vacant position and shall be filled by election.
We are inviting nominations for the following categories to contest in the Election
1. Composition of Committee of Administration:
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Sl.No
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Categories to be mentioned as
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No. of seats
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Required documents
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1
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Star Export Houses/ Star Trading Houses, of which
--- Two-star export houses
--- Three-star export houses
--- Four Star export houses
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1
1
1
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Star Export House Certificate from the Office of DGFT
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2
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Special Category:
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1
1
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Women Entrepreneurs
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Document proof Promotor/Whole time Director/Active Partner
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North Eastern /Hill Regions
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Aadhar card, Pan Card & Certificate of Incorporation
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4
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R&D/ CRO/and Biotech
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1
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Certificate from concerned Department
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Total
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6
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2. Eligibility to Contest in Elections
(a)Only an Ordinary Member shall be eligible as a candidate for elections to various positions in the Council.
(b)The person or the entity represented by the person must have to its credit during the two financial years immediately preceding the election, the average exports of the products of not less than the amount mentioned below. (Micro, Small, Medium Enterprises (MSMEs): Rs. 50 Lakh – Rs. 2.5 Crore)
§ Micro Enterprises Rs. 50 Lakhs
§ Small Enterprises Rs. 1 crore
§ Medium Enterprises Rs. 2.5 crore
§ Others: Above Rs.2.5 Crore.
The CoA members shall have a maximum of two terms of three years each followed by a cooling off period of two years.
If no nominations are received for any of the seats, Government of India reserves the right to nominate representatives from that segment of the Industry on the basis of DGCIS data of export values in the same category
3. Schedule of Elections:
Election to the Committee of Administration will be held as per the following Schedule:
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Sr.No
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Activity
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Date of Circulation/Receipt
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Last Date
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1
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Notification to Ordinary Members for Committee of Administration Elections. Circulation of Nomination Forms & Inviting Nominations from Contestants
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05.Dec.2025
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12.Dec.2025
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2
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Last date for receipt of Nominations
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12.Dec.2025
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3
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Scrutiny & Announcement of eligible contestants
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15/16.Dec.2025
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4
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Withdrawal of Nomination Forms
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17.Dec.2025
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5
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Forwarding the Ballots through e-mails to Ordinary members (eligible voters)
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22.Dec.2025
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6
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Voting through electronic voting system
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23-24.Dec.2025
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7
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Counting of votes and declaration of results
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26.Dec.2025
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8
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Uploading on Website & Communicating to the Department of Commerce
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26.Dec.2025
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9
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Holding AGM and CoA taking charge
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29.Dec2025
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4. Procedure for submitting Nominations:
Eligible members who are interested to contest the election may send their Nomination Form as per enclosed Format. The Nomination form must be sent in sealed cover duly writing/mentioning on the top of the cover “NOMINATION FOR ELECTION TO THE COMMITTEE OF ADMINISTRATION ALONG WITH CATEGORY APPLLIED” to the Council’s Head Office located at 201, Aditya Trade Centre, Ameerpet, Hyderabad – 500 038, by Hand delivery or by Registered Post / courier so as to reach the Council’s Head Office on or before 12 Dec 2025 by 18:30 hours. Nomination received after the due date and time shall not be considered. Those nominations which are not in accordance with the prescribed format shall be treated as invalid.
5. Withdrawal of nominations:
Withdrawal in the prescribed form must be received at the Head Office of PHARMEXCIL at Hyderabad on or before 17 Dec 2025 by 17:30 hours/ by email to elections@pharmexcil.com.
Please see foot note for additional information.
For clarifications, if any, contact Elections Coordinator: Mr. Murali Krishna S, Director: 040-23735462/66/64; Email: elections@pharmexcil.com
With regards
Raja Bhanu
Director General
Enclosures:
Annexure I – Nomination form
Annexure II – CA certificate
Annexure III – Withdrawal form.
List of Eligible Voters / to contest
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Foot Note:
§ As per the directive of Government of India and provisions of Articles of Association of the Council:
o Contesting member company should have Export Turnovers as stated above under para 1 (Composition of Committee of Administration)
o Contesting Member Company should have been enrolled as ‘Ordinary Members eligible to vote/contest’. Please click herefor list of members eligible to vote/contest
o Corrections/changes in the email or Phone if any are permitted to be done online on or before 10.Dec.2025 upto 18:30 hrs. Click Here.
§ Returning Officer for the Elections, whose decision is final in respect of scrutiny of nominations, withdrawals, counting, results etc.
§ Elections will be conducted by an independent agency viz., Central Depository Services (India) Limited (CDSL) through Electronic Voting System. Link for exercising voting will be sent to the eligible voters, category-wise, by CDSL to the email id provided by the member during the enrollment.
§ CDSL will send the Links for electronic voting on 22Dec 2025 to the registered email and mobile. Voters are requested to check for the same and keep the link safe for exercising voting on 23 & 24 Dec 2025. Requests for resending the same will not be entertained neither by CDSL nor by Pharmexcil.
Eligible voters will exercise their vote to elect members contesting in all the segments. A voter will have right to vote for all the positions.
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